The purpose of this guideline is to assist staff in identifying records that might be suitable for long-term preservation in the University Archives. Overall, records that meet these criteria are those that are generated from activities that are significant to MUSC.
Please note that records belonging to individuals are as varied as the careers that produced them; the context of their creation influences their content, form, arrangement, and usefulness for research. Generalizations about what records might have archival value are further complicated by the difficulty of predicting what might be of greatest value to future researchers. The following should serve only as a basis for discussion between the records creator and the archivist.
Staff, both former and current, are encouraged to donate records from their college, department, or program of employment.
Administrative Records
This series contains records created by administrative activities at MUSC and its affiliated teaching hospitals. Please note that where staff hold a major administrative role in an office or department, the records generated by that office or department should remain with the creating organization. For example, a staff member who is also a Dean or department chair may create reports, correspondence, or personnel evaluations in that role; these records should remain in the office of the Dean or department.
Records that may be considered for acquisition include:
- grant records (reports, audits, etc.)
- fundraising records
- meeting records
- committee records
- photographs and audiovisual materials
- program planning and development records
- program administration records
- administrative correspondence
- pre-1980 ad hoc committee records (if chair)
- legal records
Records not ordinarily eligible for acquisition include:
- financial records
- personnel records and evaluations
- facility maintenance and operations records
- position search records (ad hoc) after 1980, and
- non-grant contracts