Human Resources Management Records
Personnel Administrative File
A. Description:
File concerns administration of personnel policy. Information includes correspondence, reports, memoranda, and other records regarding personnel procedures.
B. Retention:
- Until superseded, updated, or no longer needed for reference; destroy
Personnel Files (Active & Terminated)
A. Description:
Personnel files of current and former employees of the college or university. Information includes employment applications, letters of recommendation, employee awards, resumes, performance appraisals, employee profile, position descriptions, insurance information, dual employment information, resignation and termination records, correspondence, and other
related information.
B. Retention:
- 15 years after termination of employment; destroy
Personnel Policies and Procedures
A. Description:
A. Description: Policies and procedures issued by the college or university or the State Budget and Control Board’s Office of Human Resources. Information includes employment application policy, classification and compensation plan, explanation of performance appraisal system, reduction in force procedures, grievance policies, equal employment opportunity guidelines, termination procedure, workmen’s compensation plan, other procedures issued by a college or university and/or the Office of Human Resources. Portions of this series are scheduled for permanent retention by the State Archives through the State Budget and Control Board’s Office of Human Resources.
B. Retention:
- Office: Until no longer needed for reference
- University Archives: Permanent
