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Quick Records Schedule Guide

Provost's & Vice Presidents Records


Administrative Correspondence

A.   Description:

A. Description: Correspondence is related to the administration of an institution or its major departments and divisions. Communications concern management activities, priorities for academic affairs, major business and finance matters, physical plant maintenance, important student related matters, and athletics administration. These letters  are usually found at the institution’s provost and vice president levels.

B. Retention:

  1. Office: 3 years. Microfilm optional
  2. College or University Archives: Permanent

Administrative Files

A.   Description:

Document actions of a state college or university’s provost or vice presidents.  Information includes memoranda and reports concerning institution policy, organizational and program development records, and important fiscal data and personnel information. These records reflect administration of policies, coordination of institution functions, and overall management of major divisions and departments of a state college or university. Also included are draft copies of speeches.

B. Retention:

  1. Office: 3 years. Microfilm optional
  2. University Archives: Permanent

THE WARING HISTORICAL LIBRARY

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